Call for projects: Go Social with ESAA

The overall objective of the ESAA Social Projects funding scheme is to empower ESAA members to see their socially oriented ideas come to life.
ESAA, Call,

The overall objective of the ESAA Social Projects funding scheme is to empower ESAA members to see their socially oriented ideas come to life. We want to support you in realising positive social change in your communities.

Geographical scope of the activities eligible for funding:
- activities organised in EU member states and non-EU programme countries*
- activities organised in partner countries eligible for Erasmus+ international credit mobility (eligible countries)**

*List of eligible non-EU programme countries:
Iceland, Liechtenstein, Norway, Turkey, former Yugoslav Republic of Macedonia

**List of eligible partner countries (in alphabetical order):
Afghanistan, Albania, Algeria, Argentina, Armenia, Australia, Azerbaijan, Bangladesh, Belarus, Bhutan, Bolivia, Bosnia and Herzegovina, Brazil, Brunei, Cambodia, Canada, Chile, China, Colombia, Costa Rica, Cuba, Ecuador, Egypt, El Salvador, Georgia, Guatemala, Honduras, Hong Kong, India, Indonesia, Israel, Japan, Jordan, Kazakhstan, Kyrgyzstan, Korea (DPR), Korea (Republic of), Kosovo*, Lebanon, Libya, Laos, Macao, Malaysia, Maldives, Mexico, Moldova, Montenegro, Morocco, Mongolia, Myanmar, Nepal, New Zealand, Nicaragua, Palestine, Pakistan, Panama, Paraguay, Peru, Philippines, Russia, Serbia, Singapore, Syria, South Africa, Sri Lanka, Taiwan, Tajikistan, Thailand, Tunisia, Turkmenistan, Ukraine, United States of America, Uruguay, Uzbekistan, Venezuela, Vietnam.

Who is Eligible for Applying?

Any member of the three organisations constituting the ESAA Credit Mobility Strand (ESN, garagErasmus, Oceans Network) can apply for funding. Although only one person is required as a contact point, the applicants must be a group of at least 3 proven members from at least one ESAA's organisations.

Specific Aims and Potential Activities:

Social projects should address current and relevant issues of public interest in the broad sense and aim to activate the participation of Erasmus+ Students and Alumni in international social projects. Activities and topics can include but are not limited to:

Advance social equity and inclusion
Promote fair access to livelihood, education opportunities, and resources and advocate for inclusive participation in the political and cultural life of the community.
Possible activities: sport events, community engagement days, environmental action (clean-ups),  workshops, etc.

Advance the upholding and promotion of human rights
Education on human rights matters in order to achieve common understanding and
awareness with a view to strengthening universal commitment to human rights.
Possible activities: awareness raising events at local schools, workshops, webinars, etc.

Reduce educational inequality
Possible activities: free trainings and courses for disadvantaged groups, awareness raising events, book fairs, etc.

Empower and give voice to those who are socially, economically, physically disadvantaged
Possible activities: produce radio podcasts for local news media, shoot a documentary,    workshops, etc.

Promote environmental sustainability
Possible activities: workshops, webinars, clean-ups of public areas, awareness raising events, etc.
Support diversity and equality in communities
Promote intercultural exchange and dialogue and increase mutual understanding and respect.
Possible activities: language courses for immigrants/refugees, multicultural dialogue forums, support networks for exchange students, activities against racism and discrimination, etc.

Encourage ESAA students and alumni to become socially active
Possible activities: volunteer recruitment events to inform ESAA members about opportunities to volunteer for local NGOs and organizations, mentoring programs that pair ESAA members with disadvantaged children, etc.

How to Apply:
Simply fill out the Application Form and send it to the ESAA Working Group: cms-social-activitiesesaa-eu org until the following deadline:

Deadline for submissions: 15th of April 2016, 23h59 CET

Timeline and Rules of Procedure:

1. Applications are accepted until 15th of April 2016, 23h59 CET

2. Evaluations of the applications are made by the Evaluation Committee and approved by ESAA CMS Board approx. within 20 days.
3. Events must take place by July 1st 2016 at the latest. If the project is scheduled to run for a longer period than this, applications will be accepted but funding will only cover the project until the mentioned date.

4. Reimbursement guidelines:

  • The funding will not be given directly to the organizer. For any relevant expense above EUR 500 (e.g. bookings), ICUnet will be responsible.
  • Costs borne directly by the organizers (as agreed in the application) will be reimbursed by ICUnet upon submission of the online reimbursement form available on the ESAA website together with all originals receipts accounting for the events expenses - that must be submitted by mail within 4 weeks after the event but no later than July 31st. Due to administrative reasons, no reimbursements can be processed after July 31st. Make sure to plan the event accordingly.
  • Please make sure to read the more detailed reimbursement guidelines here.

5. A report must be sent to the ESAA Social Projects Working group (cms-social-activitiesesaa-eu org) no later than 4 weeks after the completion of the event;

6. A short news item (one page) including three pictures must be submitted to the ESAA Communication Team (communicationesaa-eu org) within 2 weeks after the completion of the event.

Further Information

- The maximum amount that can be applied for is EUR 5000. Nevertheless one of the main criteria for evaluation is cost-efficiency and the budget should be balanced according to the number of participants and expected impact. Criteria for evaluation can be accessed here.

- ESAA’s service provider ICUnet might support the members in terms of promotion related to the event, publications on the website, as well as technical event management.

- Events jointly organised and co-funded with the ESAA Degree Mobility Strand (EMA) are encouraged.

- Financial restriction: Please note that the following list of costs are non-eligible for reimbursement

  • Political or religious activities;
  • Statutory bodies to fund their normal services or activities;
  • Statutory meetings (including the applicant).
  • Please see ‘Minimum eligibility criteria’ above;
  • Sole benefit of individuals (e.g. Funding to distribute to individuals via scholarships, donations, financial assistance, etc)
  • Retrospective funding;
  • Contribution towards salaries of permanent staff;
  • General maintenance and repair costs;
  • Core operational funding, including rent, purchase or lease of land;
  • Events/activity whose principal aim is to raise funds for other organisations
  • Training for paid staff;
  • Funding of existing debts or shortfalls;
  • Sponsorship of fundraising events;
  • Profit-making activities, of whatever type;
  • Activities implemented as part of formal educational programmes;

Tips for organising the social project

  • Have clear goals, target group and outcomes
  • Have clear division of tasks and responsibilities with deadlines in your team
  • Think of an inclusive and pressing topic relevant to members in the local community or region
  • Plan in advance: Announce the event or project minimum three weeks before implementing it.
  • Encourage post-event communication/collaboration
  • Include a 10% safety fund in your budget planning
  • Event gadgets and other promotional materials should be included in the budget or requested directly to directly to avoid extra-budgetary costs
  • Consider the approved budget when announcing travel reimbursement, check the reimbursement rules
  • When organising a workshop, create a comprehensible structure beforehand, have concrete exercises prepared and make aims of workshops clear

If you have an idea for an event but have never organised anything similar, contact us: cms-social-activitiesesaa-eu org

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