As the Commission service collects and further processes personal data, it is subject to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (Text with EEA relevance).
Context and Controller
What personal information might be collected, for what purpose, under which legal bases and through which technical means?
Types of personal data
Information can relate to the following data:
- First name
- Last name
- Contact details (e-mail address, city and country of residence)
The Directorate-General for Education, Culture, Youth and Sport (DG EAC) is in charge of the policy part of the ESAA. It is expected that more people who have benefited from EU funded mobility programmes will engage in ESAA. Being able to contact past and present beneficiaries enables the Commission to conduct surveys and follow their careers, thus assessing the impact of its programmes in the long term. Such assessment is both an obligation and a useful policy tool allowing ESAA to improve. It also allows registered users to network amongst themselves.
The legal bases for the processing operations on personal data are:
- Regulation (EU) No 1288/2013 of the European Parliament and of the Council of 11 December 2013 establishing “Erasmus+”: the Union programme for education, training, youth and sport (2014-2020).
- Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (Text with EEA relevance).
Who has access to your personal data and to whom is it disclosed?
Access to your personal data is granted to selected European Commission personnel and the contracted service provider.
How do we protect and safeguard your information?
The collected personal data is saved on servers of an external IT company acting as a data processor under contract for the European Commission (EC). The company shall act only on instructions from the European Commission; shall comply with the obligations set out in the Regulation (EU) 2018/1725.
How can you verify, modify or delete your information?
In case you wish to verify which personal data is stored have it modified, corrected or deleted, please contact us using the Contact section of this website.
How long do we keep your personal data?
The data will be retained as long as ESAA exists or until you decide to erase your data.
For any questions related to your rights, feel free to contact ESAA, explicitly specifying your request. Users can contact the Controller using the Contact us section of this website or by sending an e-mail to service@esaa-eu .org.
Any information relating to processing of your personal data is detailed in the register of the Data Protection Officer of the Commission: http://ec.europa.eu/dataprotectionofficer/register/index.cfm?TargetURL=D REGISTER
ESAA Service Provider: it-support@esaa-eu .org
Phone: +49 221 27728980
(Monday to Friday, 09:00 to 18:00 hrs CET)
Erasmus+ Student and Alumni Alliance (ESAA)
c/o GIZ and partners
Rue de la Charité 33
Phone: +49 221 29492400
In case of conflict, complaints can be addressed to the European Data Protection Supervisor http://www.edps.europa.eu
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