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Specific Privacy Statement

As the Commission service collects and further processes personal data, it is subject to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (Text with EEA relevance).

Context and Controller

What personal information might be collected, for what purpose, under which legal bases and through which technical means?

Types of personal data
Information can relate to the following data:

  • First name
  • Last name
  • Contact details (e-mail address, city and country of residence)

Purpose

The Directorate-General for Education, Culture, Youth and Sport (DG EAC) is in charge of the policy part of the ESAA. It is expected that more people who have benefited from EU funded mobility programmes will engage in ESAA. Being able to contact past and present beneficiaries enables the Commission to conduct surveys and follow their careers, thus assessing the impact of its programmes in the long term. Such assessment is both an obligation and a useful policy tool allowing ESAA to improve. It also allows registered users to network amongst themselves.

Legal bases

The legal bases for the processing operations on personal data are:

  • Regulation (EU) No 1288/2013 of the European Parliament and of the Council of 11 December 2013 establishing “Erasmus+”: the Union programme for education, training, youth and sport (2014-2020).
  • Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (Text with EEA relevance).

Who has access to your personal data and to whom is it disclosed?

Access to your personal data is granted to selected European Commission personnel and the contracted service provider.

How do we protect and safeguard your information?

The collected personal data is saved on servers of an external IT company acting as a data processor under contract for the European Commission (EC). The company shall act only on instructions from the European Commission; shall comply with the obligations set out in the Regulation (EU) 2018/1725.

How can you verify, modify or delete your information?

In case you wish to verify which personal data is stored have it modified, corrected or deleted, please contact us using the Contact section of this website.

How long do we keep your personal data?

The data will be retained as long as ESAA exists or until you decide to erase your data.

Contact information

For any questions related to your rights, feel free to contact ESAA, explicitly specifying your request. Users can contact the Controller using the Contact us section of this website or by sending an e-mail to service@esaa-eu .org.
Any information relating to processing of your personal data is detailed in the register of the Data Protection Officer of the Commission: http://ec.europa.eu/dataprotectionofficer/register/index.cfm?TargetURL=D REGISTER

Technical support

ESAA Service Provider: it-support@esaa-eu .org
Hotline: +49 221 139319-0
(Monday to Friday, 09:00 to 18:00 hrs CET)

Ressource

In case of conflict, complaints can be addressed to the European Data Protection Supervisor http://www.edps.europa.eu

Cookies

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When you use and access the website, we may place a number of cookie files in your web browser. We use cookies for the following purposes: to enable certain functions of the website, to provide analytics, or to store your preferences. We use both session and persistent cookies on the service and we use different types of cookies to run the website.
Essential cookies:
We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.
Third-party cookies:
We may also use various third-parties’ cookies to report usage statistics of the website.

You can reject cookies. That is completed within a browser. If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.
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You can learn more about the cookies here: http://www.allaboutcookies.org/

Use of Matomo/Piwik tracking

This website uses Piwik, a web analytics open-source software. Piwik uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address anonymized prior to its storage) will be stored on the server of the service provider in Germany. You may refuse the use of cookies by selecting the appropriate settings on your browser.